Why Every Business Needs Secure Cloud Faxing Today
Faxing is still used in the business world to transfer documents from one business to another, especially in situations where email would not be secure enough or is at risk of being intercepted. When security is a concern, traditional faxing can be a great solution, but it’s not the best one anymore. Instead of traditional fax options, businesses may want to consider switching to a secure cloud faxing system.
Work From Anywhere
One of the downsides to traditional faxing is that someone needs to be there to get the fax. It’s printed out, so if the person receiving the fax isn’t in the office, someone will still need to get it to them. Instead, with a cloud fax service, it’s possible to get faxes from anywhere using a secure website. Working remotely is easier since it’s no longer necessary to be in the office to get the fax. Look into reselling cloud fax service now to learn more.
Reduced Cost of Faxing
Traditional faxing costs add up over time. There’s the initial cost of the machine, paper to print everything that’s received, ink for printing, and the cost of a dedicated phone line to connect the fax machine. On top of that, there’s the potential for repairs to be needed or the machine to be replaced if it stops working. Cloud faxing gets rid of all of these expenses. There’s no more bulky machine to buy, no more in and paper to worry about, and no more paying for emergency repairs if it stops working.
Integrate With Digital Workflows
Digital workflows are interrupted and slowed down if a document has to be scanned into the computer after it’s received as a fax. Instead, for those looking to improve their digital workflow, the switch to cloud faxing can be a great way to save time. The cloud fax service seamlessly integrates with the digital workflow, so it’s faster and easier to handle faxes when they come in or to send faxes when needed. This is a great way to boost productivity significantly, since the documents can be read and stored properly the moment they arrive.
Easier Record-Keeping
Keeping records of faxes used to be a tedious job, since everything had to be added to the computer manually, and it was necessary to create records to track them. However, it’s far easier to store data records on a cloud-based system, and with cloud faxing, records are automatically updated. This means that it’s easier to keep track of all faxes, even far into the future.
Enhanced Security and Compliance
With traditional faxing, the fax machine had to be kept in a secure location on-site, and it was necessary to make sure only those authorized could view the information when a fax was received. With cloud faxing, enhanced security measures are in place, so no matter where a person receives the fax, it’s going to be secure and in compliance with any applicable regulations.
If your business still relies on faxes to transfer documents, it may be time to look into cloud faxing and how it can help. It can be a far more secure way to easily transmit documents and enable working remotely. Take a look at a cloud fax service today to learn more about how it works and why it’s better than traditional faxing for businesses.
